Delegation Framework and Task Brief Template

Create a delegation system that helps me hand off work effectively. My role: [your role/title] Team size: [number of people you manage/work with] Biggest delegation challenge: [e.g., "I end up redoing their work", "I can't let go of control", "Tasks come back with questions"] **Generate:** 1. **Delegation Decision Matrix:** - What to delegate vs. what to keep - Skill/Will matrix — matching tasks to team members - Authority levels: Do it → Do it and inform me → Recommend then act → Ask me first 2. **Task Brief Template** (the key to clean handoffs): - **Context**: Why this task matters - **Objective**: What done looks like (specific, measurable) - **Scope**: What's included and what's NOT included - **Resources**: Tools, access, budget, reference materials - **Deadline**: When it's due + check-in dates - **Authority Level**: What decisions they can make independently - **Quality Standard**: Examples of good output - **Communication**: How/when to report progress or raise issues 3. **Handoff Conversation Script:** - How to explain the task without micromanaging - Questions to ask to confirm understanding - How to set expectations about check-ins 4. **Follow-Up Framework:** - Check-in schedule based on task complexity - How to give feedback without taking over - What to do when the output isn't right 5. **Common Delegation Mistakes:** - The 7 mistakes that make delegation fail - How to fix each one